How to set up Mailing List Manager?
Before we move ahead lets be clear about what a mailing list is all about? These are groups over the net that you join and they send mails to you, generally they come in bulk so it is a wise idea to create a seperate folder for this so that your inbox is never over limit. It is recommended to subscribe to a mailing list as it is a good source of information and knowledge. Here is an example of a mailing list and its subscription.
Under mailing list manager rules, there is an option selecting which you can run more rules under one MLM (Mailing List Manager).
Process to setup MLM:
1. Launch Entourage and select a mail that you have received from the mailing list.
2. Go to 'Tools' from the menu bar and select 'New'.
3. MLM is smart enough to fill up most of the feilds by itself, but make sure from your end that the the feilds entered is according to your preference.
4. Now it will allow you to add new folder to transfer mails coming from this list. Create a new folder with the name that you can recognize easily. (if you have subscribed to many mailing list then create a main folder in the root and put subfolders in it with the name of mailing lists).
5. All the new mails from this list will now come directly to this folder.
6. If you want existing mails to be moved to the defined folder then select all the mails in the inbox and right click (or hold ctrl key with the click) and select 'Apply Rules' and 'All Rules'. This option will help you to move all the old mails sitting in the inbox to the selected folder.
This way without selecting the mails seperately you can transfer them to the desired folder.
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Showing posts with label MLM. Show all posts
Showing posts with label MLM. Show all posts
Tuesday, March 31, 2009
RULE THE MAILS
Understanding the basics of Rules in Entourage
It is not worth telling you the purpose of rules as we all are well aware of the needs and the working method of rules in any mail client.
In Entourage rules are divided into three basic types:
(i) Mailing List Manager (MLM) (ii) Junk Mail Filter (JMF) (iii) Rules that you define
(i) Mailing List Manager: Pre-designed by Entourage that is very user friendly and easy to set up for incoming mails from mailing lists.
(ii) Junk Mail Filter: These are inbuilt rules by Entourage that are meant to stop the spam mails landing to your inbox.
(iii) Rules defined by you: These are very customizable criteria that you set in order to sort, delete or perform any other action with the mails. We will learn the details of setting up and working with rules here.
The order in which rules are executed are: First is Mailing List Manager (MLM), second is Junk Mail Filter (JMF) and last are Rules that you define.
# It is very important for us to know the instinct of Rules (created by you) in Entourage that when we create multiple rules, the rule on top in the list will also be on top priority.
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It is not worth telling you the purpose of rules as we all are well aware of the needs and the working method of rules in any mail client.
In Entourage rules are divided into three basic types:
(i) Mailing List Manager (MLM) (ii) Junk Mail Filter (JMF) (iii) Rules that you define
(i) Mailing List Manager: Pre-designed by Entourage that is very user friendly and easy to set up for incoming mails from mailing lists.
(ii) Junk Mail Filter: These are inbuilt rules by Entourage that are meant to stop the spam mails landing to your inbox.
(iii) Rules defined by you: These are very customizable criteria that you set in order to sort, delete or perform any other action with the mails. We will learn the details of setting up and working with rules here.
The order in which rules are executed are: First is Mailing List Manager (MLM), second is Junk Mail Filter (JMF) and last are Rules that you define.
# It is very important for us to know the instinct of Rules (created by you) in Entourage that when we create multiple rules, the rule on top in the list will also be on top priority.
.
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